For club leaders and committees
Club management software for the work behind your community
Open Communities is an Australian platform for clubs and their committees. It links your club’s public website with the tasks behind it. Keep member details together, publish events and manage signups, with access for those in charge.
Your website helps people learn about your club and find links to sign up. Behind it, your committee manages the people and events involved.
Keep member details with your club
Admins with the right permissions can view member records and manage group assignments. These details stay in your club’s own community area. Committee members with the right access can use them there.
Groups help you organise people. Permissions set who can manage club tasks. Being a member or part of a group does not give someone admin access.
Organise members and committee accessKeep club details together as your committee changes
Keep club records in your community area, not just in one volunteer’s files. When people take on new tasks, review who needs access to do them.
Members’ own account tools are separate from admin tasks. See the member portal for profile access, event signups and tickets they can use.
From a published gathering to QR check-in
For example, your committee could follow these steps for a club gathering:
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1
Publish the event
An organiser publishes the gathering. Visitors can then find its details and signup link on your club website.
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2
Accept registrations
A guest signs up and pays if the event needs payment. Signing up for an event does not make them a club member.
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3
Review the event’s details
An organiser with the right access checks who has signed up. They can review attendee details and payment records linked to that event.
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4
Check people in
A volunteer with check-in access scans QR tickets as guests arrive. Check-in stays linked to the event’s attendee records.
Keep people informed about club events
Write club messages and check who will get them before you send. When set up, event confirmations let people know their signup is complete. Reminders help them keep track of what is coming up.
Check how people want to be contacted. Each channel may need setup and have its own charges. The channels and reminders you can use depend on your club’s setup.
Stay in touch with club membersReview payments with the event or project
Review payment details with the event signup or project contribution they belong to. This helps organisers see what a payment is for when they check it.
Explore payment records and expense administration for online payment setup, bank or cash records and receipt claims.
If you need to collect club membership dues, ask about your requirements before you choose.
Decide what your club needs
Compare current plans and service charges with the tasks your committee needs to manage. Still weighing up your options? Use the guide to choosing club management software in Australia to help you decide what to ask.
For sports clubs, explore off-field administration for sports clubs. This covers member records, committee access and events.
Bring your club’s admin tasks together
Start creating your community, or ask how Open Communities fits your committee’s needs.